Library System assists in creating and managing the detailed member information to assist library staff in both the general circulation of items and production of reports and statistics.
Library System supports all the activities related to the acquisition of books or other materials, from the proposal to acquiring an article, until it is finally paid for or received as a gift till its accessioning.
To initiate a title coming through any of the channels its bibliographic and acquisition details are to be entered first into the system. This module checks for a duplicate title and gives three facilities at this stage:
There is a separate function to enter items received on gratis or exchange or free. The titles are accessioned immediately at the time of entering and are put in the in-process file for cataloguing.
The details of materials accessioned in the Acquisition System are stored in an inprocess file and these can be selected from the in-process title list for cataloguing. For both the cases (in-process titles or entered directly) the holding status of the individual items could be either for circulation or reference or any of the userdefined statuses. This can later be changed through holding to update the function if desired.
Just by importing the data, an accurate and consistent hard copy of the catalogue (3x5catalogue card) as per AACR-II (Anglo American Cataloguing Standards) standards can be produced.
Library System performs routine functions of circulation of items with checks set by the authority of the library at every level. The in-built interface to the barcode system eases the basic transactions like issue and return. The transaction report of a borrower can be printed online.
The user can customize fine circulation (with alerts for overdue items) and a number of articles issued to the member as per the existing regulation of the library.
Records of the books, which are on display, held in reserve, in the bindery, withdrawn or missing, etc. can be maintained and subsequently updated through the collection update function. The updated shelf list can be generated through the filtration of the database. Books which have been issued out can be put on reserve for more than one person. Books or other materials brought on loan from other libraries can be subsequently issued to borrowers of your library. The above functions are maintained through the circulation system.
Serials can be initiated for a particular subscription year through a New Subscription function. An approval process is then done if approval is required for the serial otherwise direct order is placed for it. For a new subscription order type will be N (new). Reminder notice for the serials, which are overdue, can be generated through the ‘Reminder Notice' (for specific serial) option of the claims monitoring function.
Already subscribed serials can be renewed for the succeeding year through the subscription renewal function. For those serial orders, the type may be either R (renew) or A (additional). If the order is set to a different vendor than that of the previous year, the order type should be A otherwise R.
Invoice processing and payment requisition are the next processes to be done followed by Receiving the serials. After all issues of a serial are received, it is ready for a binding process; this is to be done through Bindery Management Function. After binding of serials, the loose issue details can be changed, or they can be removed from the system through the update loose issue function.
Library System offers powerful online searches through the library catalogue. Providing, a dedicated networked system for cataloguing to the members facilitates the search of articles in the library. It is simple to use, to conduct a search one need not be aware of the cataloguing style of the library.
Detailed searches are available for various fields like Author, Tile, Subject Name, Keyword, Publisher, ISBN/ISSN, Year of Publication and many more. If any word or phrase is given for the search like ‘Marketing', the search will fetch all the data that contains ‘Marketing' as well as ‘Market' as a result. The logical connector ‘OR', ‘AND' and ‘NOT' allows the Boolean search made on words from any of the bibliographic data. Further searches in a search can be made for the specific information. The search can be saved as a report and a printout of the same can be taken.
Through Library System the user can also find the circulation status of an individual item, and if the material is issued it will show the details like whom it is issued and when is the due return date.
The other information of the items such as Abstract of the item, Number of copies, Inventory Status such as lost/ missing/ withdrawn etc. is displayed in the search result.
Library System gives full control to the administrator to assign Password Protected specific permission according to the nature of the job performed by the different staff members and library members.
There are many more reports available, which covers all the reporting part Of Library Administration and Management